SharePoint Enterprise Content Management Solutions: Document Management Systems 
 

Managing the explosion of content continues to challenge many organisations.  Documents can be located on different network shares, personal drives and email systems.  All of which presents a challenge for IT who must constantly provide additional storage systems to cope with this growing pressure.  It is no longer enough to simply continue purchasing additional storage.  The new digital age means organisations must incorporate legislative and compliancy requirements into its daily business processes.

 

Deploying a document management system (DMS) can be a daunting task and it is often difficult to find a solution that will integrate with your existing infrastructure.  When weighing up the cost benefits, which solution will provide your organisation with the best value for money?

 

Strawberry Global Technology has been using Microsoft SharePoint Products and Technologies to build custom document management systems since SharePoint Portal Server 2003.  With the release of Microsoft SharePoint Server 2010, we believe the limitations of conventional document management just got eliminated.

 

  • SharePoint Server 2010 is attractive to IT as it provides scalable enterprise content management (ECM) solutions, including DMS, from within a single, integrated platform, reducing management, support and training costs.

 

  • SharePoint Server 2010 is attractive to end users as it allows them to collaboration and share documents using familiar and user friendly Office applications from their desktop, web browser or mobile device.

 

Document Management Systems built on SharePoint Server 2010 allow organisations to:

 

  • Collaborate on the same document, spreadsheet, presentation or notebook simultaneously using the new Office Web Applications 2010.  Ten years ago SharePoint began to revolutionise the way that organisations collaborate by providing a single location to store and share information.  With the release of SharePoint Server 2010 and the Office Web Applications 2010, collaboration and document management jumps to a new level with real time, browser independent document authoring capabilities.
  • Secure its Intellectual Property (IP) through integrated security principals with Windows Active Directory Domain Services (AD DS) and Active Directory Rights Management Services (AD RMS).  Protecting information by means of physically restricting access is not an effective way to remain secure.  SharePoint information management policies protect documents from both intentional and unintentional misuse, regardless of geographical boundaries.
  • Work offline using Microsoft SharePoint Workspace 2010.  Based on Microsoft Office Groove 2007, SharePoint Workspace is new to Office 2010 and expands the boundaries of collaboration and document management by allowing, fast, anytime, anywhere access to SharePoint sites.  This allows users to synchronise SharePoint Server 2010 document libraries with their portable notebook devices so they can access, view and edit files anytime and anywhere.
  • Tick all the boxes when it comes to out-of-the-box functionality.  With major and minor version control, check-in / check-out and content approval all the basics are still there from Office SharePoint Server 2007.  SharePoint Server 2010 provides new capabilities, such as a Managed Metadata Services that allows organisations to define an enterprise taxonomy and deploy this schema, without code, to each SharePoint business solution through Content Type Hubs.  Document sets, tag clouds and star ratings also provide a greater degree of relevancy when searching for critical documents.

 

Why Strawberry Global Technology?

 

We treat our customers SharePoint projects as a unique and individual experience.  We know that SharePoint may well be new to you, and as such we have created our unique SharePoint Solution Deployment Process (SSDP).  This design methodology has helped organisations of all sizes successfully deploy and adopt the Microsoft SharePoint Products and Technologies.

 

Strawberry Global Technology prides itself on our Enterprise Content Management (ECM) solutions.  We are regarded by our clients as a trusted partner, building long lasting and productive relationships.  We are able to offer both strategic and technical services and provide complete end-to-end ECM solutions, supplying server hardware and storage through to solution consultancy and specialist development.